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Boole Server mission is to design and develop effective and innovative software solutions to guarantee maximum security of sensitive and confidential data, ensuring ease of access and immediate files availability to authorized users. Boole Server products are now used by over 180 customers in 25 countries. Customers include Riyad Bank, State of Jersey Police, Giorgio Armani and Ferrero — and more than 100,000 worldwide users. Source: https://www.linkedin.com/company/boole-server/about/","companyTypes":["supplier","vendor"],"products":{},"vendoredProductsCount":1,"suppliedProductsCount":1,"supplierImplementations":[],"vendorImplementations":[],"userImplementations":[],"userImplementationsCount":0,"supplierImplementationsCount":0,"vendorImplementationsCount":0,"vendorPartnersCount":0,"supplierPartnersCount":0,"b4r":0,"categories":{"24":{"id":24,"title":"DLP - Data Leak Prevention","description":"Data leak prevention (DLP) is a suite of technologies aimed at stemming the loss of sensitive information that occurs in enterprises across the globe. By focusing on the location, classification and monitoring of information at rest, in use and in motion, this solution can go far in helping an enterprise get a handle on what information it has, and in stopping the numerous leaks of information that occur each day. DLP is not a plug-and-play solution. The successful implementation of this technology requires significant preparation and diligent ongoing maintenance. Enterprises seeking to integrate and implement DLP should be prepared for a significant effort that, if done correctly, can greatly reduce risk to the organization. Those implementing the solution must take a strategic approach that addresses risks, impacts and mitigation steps, along with appropriate governance and assurance measures.","materialsDescription":" <span style=\"font-weight: bold;\">How to protect the company from internal threats associated with leakage of confidential information?</span>\r\nIn order to protect against any threat, you must first realize its presence. Unfortunately, not always the management of companies is able to do this if it comes to information security threats. The key to successfully protecting against information leaks and other threats lies in the skillful use of both organizational and technical means of monitoring personnel actions.\r\n<span style=\"font-weight: bold;\">How should the personnel management system in the company be organized to minimize the risks of leakage of confidential information?</span>\r\nA company must have a special employee responsible for information security, and a large department must have a department directly reporting to the head of the company.\r\n<span style=\"font-weight: bold;\">Which industry representatives are most likely to encounter confidential information leaks?</span>\r\nMore than others, representatives of such industries as industry, energy, and retail trade suffer from leaks. Other industries traditionally exposed to leakage risks — banking, insurance, IT — are usually better at protecting themselves from information risks, and for this reason they are less likely to fall into similar situations.\r\n<span style=\"font-weight: bold;\">What should be adequate measures to protect against leakage of information for an average company?</span>\r\nFor each organization, the question of protection measures should be worked out depending on the specifics of its work, but developing information security policies, instructing employees, delineating access to confidential data and implementing a DLP system are necessary conditions for successful leak protection for any organization. Among all the technical means to prevent information leaks, the DLP system is the most effective today, although its choice must be taken very carefully to get the desired result. So, it should control all possible channels of data leakage, support automatic detection of confidential information in outgoing traffic, maintain control of work laptops that temporarily find themselves outside the corporate network...\r\n<span style=\"font-weight: bold;\">Is it possible to give protection against information leaks to outsourcing?</span>\r\nFor a small company, this may make sense because it reduces costs. However, it is necessary to carefully select the service provider, preferably before receiving recommendations from its current customers.\r\n<span style=\"font-weight: bold;\">What data channels need to be monitored to prevent leakage of confidential information?</span>\r\nAll channels used by employees of the organization - e-mail, Skype, HTTP World Wide Web protocol ... It is also necessary to monitor the information recorded on external storage media and sent to print, plus periodically check the workstation or laptop of the user for files that are there saying should not.\r\n<span style=\"font-weight: bold;\">What to do when the leak has already happened?</span>\r\nFirst of all, you need to notify those who might suffer - silence will cost your reputation much more. Secondly, you need to find the source and prevent further leakage. Next, you need to assess where the information could go, and try to somehow agree that it does not spread further. In general, of course, it is easier to prevent the leakage of confidential information than to disentangle its consequences.","iconURL":"https://old.roi4cio.com/fileadmin/user_upload/icon_Data_Leak_Prevention.png","alias":"dlp-data-leak-prevention"},"43":{"id":43,"title":"Data Encryption","description":"<span style=\"font-weight: bold;\">Data encryption</span> translates data into another form, or code, so that only people with access to a secret key (formally called a decryption key) or password can read it. Encrypted data is commonly referred to as ciphertext, while unencrypted data is called plaintext. Currently, encryption is one of the most popular and effective data security methods used by organizations. \r\nTwo main types of data encryption exist - <span style=\"font-weight: bold;\">asymmetric encryption</span>, also known as public-key encryption, and <span style=\"font-weight: bold;\">symmetric encryption</span>.<br />The purpose of data encryption is to protect digital data confidentiality as it is stored on computer systems and transmitted using the internet or other computer networks. The outdated data encryption standard (DES) has been replaced by modern encryption algorithms that play a critical role in the security of IT systems and communications.\r\nThese algorithms provide confidentiality and drive key security initiatives including authentication, integrity, and non-repudiation. Authentication allows for the verification of a message’s origin, and integrity provides proof that a message’s contents have not changed since it was sent. Additionally, non-repudiation ensures that a message sender cannot deny sending the message.\r\nData protection software for data encryption can provide encryption of devices, email, and data itself. In many cases, these encryption functionalities are also met with control capabilities for devices, email, and data. \r\nCompanies and organizations face the challenge of protecting data and preventing data loss as employees use external devices, removable media, and web applications more often as a part of their daily business procedures. Sensitive data may no longer be under the company’s control and protection as employees copy data to removable devices or upload it to the cloud. As a result, the best data loss prevention solutions prevent data theft and the introduction of malware from removable and external devices as well as web and cloud applications. In order to do so, they must also ensure that devices and applications are used properly and that data is secured by auto-encryption even after it leaves the organization.\r\nEncryption software program encrypts data or files by working with one or more encryption algorithms. Security personnel use it to protect data from being viewed by unauthorized users.\r\nTypically, each data packet or file encrypted via data encryption programs requires a key to be decrypted to its original form. This key is generated by the software itself and shared between the data/file sender and receiver. Thus, even if the encrypted data is extracted or compromised, its original content cannot be retrieved without the encryption key. File encryption, email encryption, disk encryption and network encryption are widely used types of data encryption software.<br /><br />","materialsDescription":"<h1 class=\"align-center\"><span style=\"font-weight: normal;\">What is Encryption software?</span></h1>\r\nEncryption software is software that uses cryptography to prevent unauthorized access to digital information. Cryptography is used to protect digital information on computers as well as the digital information that is sent to other computers over the Internet.There are many software products which provide encryption. Software encryption uses a cipher to obscure the content into ciphertext. One way to classify this type of software is by the type of cipher used. Ciphers can be divided into two categories: <span style=\"font-weight: bold;\">public key ciphers</span> (also known as asymmetric ciphers), and <span style=\"font-weight: bold;\">symmetric key ciphers</span>. Encryption software can be based on either public key or symmetric key encryption.\r\nAnother way to classify crypto software is to categorize its purpose. Using this approach, software encryption may be classified into software which encrypts &quot;<span style=\"font-weight: bold;\">data in transit</span>&quot; and software which encrypts &quot;<span style=\"font-weight: bold;\">data at rest</span>&quot;. Data in transit generally uses public key ciphers, and data at rest generally uses symmetric key ciphers.\r\nSymmetric key ciphers can be further divided into stream ciphers and block ciphers. Stream ciphers typically encrypt plaintext a bit or byte at a time, and are most commonly used to encrypt real-time communications, such as audio and video information. The key is used to establish the initial state of a keystream generator, and the output of that generator is used to encrypt the plaintext. Block cipher algorithms split the plaintext into fixed-size blocks and encrypt one block at a time. For example, AES processes 16-byte blocks, while its predecessor DES encrypted blocks of eight bytes.<br />There is also a well-known case where PKI is used for data in transit of data at rest.\r\n<h1 class=\"align-center\"><span style=\"font-weight: normal;\">How Data Encryption is used?</span></h1>\r\nThe purpose of data encryption is to deter malicious or negligent parties from accessing sensitive data. An important line of defense in a cybersecurity architecture, encryption makes using intercepted data as difficult as possible. It can be applied to all kinds of data protection needs ranging from classified government intel to personal credit card transactions. Data encryption software, also known as an encryption algorithm or cipher, is used to develop an encryption scheme which theoretically can only be broken with large amounts of computing power.\r\nEncryption is an incredibly important tool for keeping your data safe. When your files are encrypted, they are completely unreadable without the correct encryption key.&nbsp; If someone steals your encrypted files, they won’t be able to do anything with them.\r\nThere different types of encryption: hardware and software. Both offer different advantages. So, what are these methods and why do they matter?\r\n<h1 class=\"align-center\"><span style=\"font-weight: normal;\">Software Encryption</span></h1>\r\n<p class=\"align-left\">As the name implies, software encryption uses features of encryption software to encrypt your data. Cryptosoft typically relies on a password; give the right password, and your files will be decrypted, otherwise they remain locked. With encryption enabled, it is passed through a special algorithm that scrambles your data as it is written to disk. The same software then unscrambles data as it is read from the disk for an authenticated user.</p>\r\n<p class=\"align-left\"><span style=\"font-weight: bold;\">Pros.</span>Crypto programs is typically quite cheap to implement, making it very popular with developers. In addition, software-based encryption routines do not require any additional hardware.<span style=\"font-weight: bold;\"></span></p>\r\n<p class=\"align-left\"><span style=\"font-weight: bold;\">Cons.</span>Types of encryption software is only as secure as the rest of your computer or smartphone. If a hacker can crack your password, the encryption is immediately undone.<br />Software encryption tools also share the processing resources of your computer, which can cause the entire machine to slow down as data is encrypted/decrypted. You will also find that opening and closing encrypted files is much slower than normal because the process is relatively resource intensive, particularly for higher levels of encryption</p>\r\n<h1 class=\"align-center\"><span style=\"font-weight: normal;\">Hardware encryption</span></h1>\r\n<p class=\"align-left\">At the heart of hardware encryption is a separate processor dedicated to the task of authentication and encryption. Hardware encryption is increasingly common on mobile devices. <br />The encryption protection technology still relies on a special key to encrypt and decrypt data, but this is randomly generated by the encryption processor. Often times, hardware encryption devices replace traditional passwords with biometric logons (like fingerprints) or a PIN number that is entered on an attached keypad<span style=\"font-weight: bold;\"></span></p>\r\n<p class=\"align-left\"><span style=\"font-weight: bold;\">Pros.</span>Hardware offers strong encryption, safer than software solutions because the encryption process is separate from the rest of the machine. This makes it much harder to intercept or break. </p>\r\n<p class=\"align-left\">The use of a dedicated processor also relieves the burden on the rest of your device, making the encryption and decryption process much faster.<span style=\"font-weight: bold;\"></span></p>\r\n<p class=\"align-left\"><span style=\"font-weight: bold;\">Cons.</span>Typically, hardware-based encrypted storage is much more expensive than a software encryption tools. <br />If the hardware decryption processor fails, it becomes extremely hard to access your information.<span style=\"font-weight: bold;\"></span></p>\r\n<p class=\"align-left\"><span style=\"font-weight: bold;\">The Data Recovery Challenge. </span>Encrypted data is a challenge to recover. Even by recovering the raw sectors from a failed drive, it is still encrypted, which means it is still unreadable. </p>\r\n<p class=\"align-left\">Hardware encrypted devices don’t typically have these additional recovery options. Many have a design to prevent decryption in the event of a component failure, stopping hackers from disassembling them. The fastest and most effective way to deal with data loss on an encrypted device is to ensure you have a complete backup stored somewhere safe. For your PC, this may mean copying data to another encrypted device. For other devices, like your smartphone, backing up to the Cloud provides a quick and simple economy copy that you can restore from. As an added bonus, most Cloud services now encrypt their users’ data too. <br /><br /><br /></p>","iconURL":"https://old.roi4cio.com/fileadmin/user_upload/icon_Data_Encryption.png","alias":"data-encryption"},"52":{"id":52,"title":"SaaS - software as a service","description":"<span style=\"font-weight: bold;\">Software as a service (SaaS)</span> is a software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted. It is sometimes referred to as &quot;on-demand software&quot;, and was formerly referred to as &quot;software plus services&quot; by Microsoft.\r\n SaaS services is typically accessed by users using a thin client, e.g. via a web browser. SaaS software solutions has become a common delivery model for many business applications, including office software, messaging software, payroll processing software, DBMS software, management software, CAD software, development software, gamification, virtualization, accounting, collaboration, customer relationship management (CRM), Management Information Systems (MIS), enterprise resource planning (ERP), invoicing, human resource management (HRM), talent acquisition, learning management systems, content management (CM), Geographic Information Systems (GIS), and service desk management. SaaS has been incorporated into the strategy of nearly all leading enterprise software companies.\r\nSaaS applications are also known as <span style=\"font-weight: bold;\">Web-based software</span>, <span style=\"font-weight: bold;\">on-demand software</span> and<span style=\"font-weight: bold;\"> hosted software</span>.\r\nThe term &quot;Software as a Service&quot; (SaaS) is considered to be part of the nomenclature of cloud computing, along with Infrastructure as a Service (IaaS), Platform as a Service (PaaS), Desktop as a Service (DaaS),managed software as a service (MSaaS), mobile backend as a service (MBaaS), and information technology management as a service (ITMaaS).\r\nBecause SaaS is based on cloud computing it saves organizations from installing and running applications on their own systems. That eliminates or at least reduces the associated costs of hardware purchases and maintenance and of software and support. The initial setup cost for a SaaS application is also generally lower than it for equivalent enterprise software purchased via a site license.\r\nSometimes, the use of SaaS cloud software can also reduce the long-term costs of software licensing, though that depends on the pricing model for the individual SaaS offering and the enterprise’s usage patterns. In fact, it’s possible for SaaS to cost more than traditional software licenses. This is an area IT organizations should explore carefully.<br />SaaS also provides enterprises the flexibility inherent with cloud services: they can subscribe to a SaaS offering as needed rather than having to buy software licenses and install the software on a variety of computers. The savings can be substantial in the case of applications that require new hardware purchases to support the software.<br /><br /><br /><br />","materialsDescription":"<h1 class=\"align-center\"><span style=\"font-weight: normal;\">Who uses SaaS?</span></h1>\r\nIndustry analyst Forrester Research notes that SaaS adoption has so far been concentrated mostly in human resource management (HRM), customer relationship management (CRM), collaboration software (e.g., email), and procurement solutions, but is poised to widen. Today it’s possible to have a data warehouse in the cloud that you can access with business intelligence software running as a service and connect to your cloud-based ERP like NetSuite or Microsoft Dynamics.The dollar savings can run into the millions. And SaaS installations are often installed and working in a fraction of the time of on-premises deployments—some can be ready in hours. \r\nSales and marketing people are likely familiar with Salesforce.com, the leading SaaS CRM software, with millions of users across more than 100,000 customers. Sales is going SaaS too, with apps available to support sales in order management, compensation, quote production and configure, price, quoting, electronic signatures, contract management and more.\r\n<h1 class=\"align-center\"><span style=\"font-weight: normal;\">Why SaaS? Benefits of software as a service</span></h1>\r\n<ul><li><span style=\"font-weight: bold;\">Lower cost of entry</span>. With SaaS solution, you pay for what you need, without having to buy hardware to host your new applications. Instead of provisioning internal resources to install the software, the vendor provides APIs and performs much of the work to get their software working for you. The time to a working solution can drop from months in the traditional model to weeks, days or hours with the SaaS model. In some businesses, IT wants nothing to do with installing and running a sales app. In the case of funding software and its implementation, this can be a make-or-break issue for the sales and marketing budget, so the lower cost really makes the difference.</li></ul>\r\n\r\n<ul><li><span style=\"font-weight: bold;\">Reduced time to benefit/rapid prototyping</span>. In the SaaS model, the software application is already installed and configured. Users can provision the server for the cloud and quickly have the application ready for use. This cuts the time to benefit and allows for rapid demonstrations and prototyping. With many SaaS companies offering free trials, this means a painless proof of concept and discovery phase to prove the benefit to the organization. </li></ul>\r\n\r\n<ul><li><span style=\"font-weight: bold;\">Pay as you go</span>. SaaS business software gives you the benefit of predictable costs both for the subscription and to some extent, the administration. Even as you scale, you can have a clear idea of what your costs will be. This allows for much more accurate budgeting, especially as compared to the costs of internal IT to manage upgrades and address issues for an owned instance.</li></ul>\r\n\r\n<ul><li><span style=\"font-weight: bold;\">The SaaS vendor is responsible for upgrades, uptime and security</span>. Under the SaaS model, since the software is hosted by the vendor, they take on the responsibility for maintaining the software and upgrading it, ensuring that it is reliable and meeting agreed-upon service level agreements, and keeping the application and its data secure.&nbsp; While some IT people worry about Software as a Service security outside of the enterprise walls, the likely truth is that the vendor has a much higher level of security than the enterprise itself would provide. Many will have redundant instances in very secure data centers in multiple geographies.&nbsp; Also, the data is being automatically backed up by the vendor, providing additional security and peace of mind. Because of the data center hosting, you’re getting the added benefit of at least some disaster recovery. Lastly, the vendor manages these issues as part of their core competencies—let them.</li></ul>\r\n\r\n<ul><li><span style=\"font-weight: bold;\">Integration and scalability.</span> Most SaaS apps are designed to support some amount of customization for the way you do business. SaaS vendors create APIs to allow connections not only to internal applications like ERPs or CRMs but also to other SaaS providers. One of the terrific aspects of integration is that orders written in the field can be automatically sent to the ERP. Now a salesperson in the field can check inventory through the catalog, write the order in front of the customer for approval, send it and receive confirmation, all in minutes. And as you scale with a SaaS vendor, there’s no need to invest in server capacity and software licenses. </li></ul>\r\n\r\n<ul><li><span style=\"font-weight: bold;\">Work anywhere</span>. Since the software is hosted in the cloud and accessible over the internet, users can access it via mobile devices wherever they are connected. This includes checking customer order histories prior to a sales call, as well as having access to real time data and real time order taking with the customer.</li></ul>\r\n<p class=\"align-left\">&nbsp;</p>","iconURL":"https://old.roi4cio.com/fileadmin/user_upload/SaaS__1_.png","alias":"saas-software-as-a-service"},"483":{"id":483,"title":"Messaging Security","description":"<span style=\"font-weight: bold; \">Messaging security</span> is a subcategory of <span style=\"font-style: italic; \">unified threat management (UTM) </span>focused on securing and protecting an organization’s communication infrastructure. Communication channels can include email software, messaging apps, and social network IM platforms. This extra layer of security can help secure devices and block a wider range of viruses or malware attacks.\r\nMessaging security helps to ensure the confidentiality and authenticity of an organization’s communication methods. Confidentiality refers to making sure only the intended recipients are able to read the messages and authenticity refers to making sure the identity of each sender or recipient is verified.\r\nOftentimes, attackers aim to gain access to an entire network or system by infiltrating the messaging infrastructure. Implementing proper data and message security can minimize the chance of data leaks and identity theft.\r\n<span style=\"color: rgb(97, 97, 97); \">Encrypted messaging (also known as secure messaging) provides end-to-end encryption for user-to-user text messaging. Encrypted messaging prevents anyone from monitoring text conversations. Many encrypted messenger&nbsp; apps also offer end-to-end encryption for phone calls made using the apps, as well as for files that are sent using the apps.</span>\r\nTwo modern methods of encryption are the <span style=\"font-style: italic; \">Public Key (Asymmetric)</span> and the <span style=\"font-style: italic; \">Private Key (Symmetric</span>) methods. While these two methods of encryption are similar in that they both allow users to encrypt data to hide it from the prying eyes of outsiders and then decrypt it for viewing by an authorized party, they differ in how they perform the steps involved in the process.\r\n<span style=\"font-weight: bold; \">Email</span> security message can rely on public-key cryptography, in which users can each publish a public key that others can use to encrypt messages to them, while keeping secret a private key they can use to decrypt such messages or to digitally encrypt and sign messages they send. \r\n<span style=\"font-weight: bold;\">Encrypted messaging systems </span>must be encrypted end-to-end, so that even the service provider and its staff are unable to decipher what’s in your communications. Ideal solutions is “server-less” encrypted chat where companies won’t store user information anywhere.\r\nIn a more general sense, users of unsecured public Wi-Fi should also consider using a <span style=\"font-weight: bold;\">Virtual Private Network </span>(VPN) application, to conceal their identity and location from Internet Service Providers (ISPs), higher level surveillance, and the attentions of hackers.","materialsDescription":"<h1 class=\"align-center\"> What is messaging security?</h1>\r\nMessaging Security is a program that provides protection for companies' messaging infrastructure. The programs include IP reputation-based anti-spam, pattern-based anti-spam, administrator-defined block/allow lists, mail antivirus, zero-hour malware detection, and email intrusion prevention.\r\n<p class=\"align-center\"><span style=\"font-weight: bold; \">Six Dimensions of Comprehensive Messaging Security</span></p>\r\n<ul><li><span style=\"font-weight: bold; \">IP-Reputation Anti-spam.</span> It checks each email connection request with a database of IP addresses to establish whether a sender is a legitimate or known spam sender and malware. If a sender is recognized it undesirable the messaging Security program drops the connection before the message is accepted.</li><li><span style=\"font-weight: bold; \">Pattern-based anti-spam</span> utilizes a proprietary algorithm to establish a fingerprint-like signature of email messages. When a message comes in, its pattern is calculated and checked against a database to determine if the message matches a known email pattern. </li><li><span style=\"font-weight: bold; \">Block/Allow List Anti-spam.</span> Administrators can create a list of IP addresses or domains that they would like to either block or allow. This method ensures that trusted sources are explicitly allowed and unwanted sources are explicitly denied access.</li><li><span style=\"font-weight: bold; \">Mail Antivirus.</span> This layer of protection blocks a wide range of known viruses and malware attacks.</li><li><span style=\"font-weight: bold; \">Zero-Hour Malware Protection.</span> By analyzing large numbers of messages, outbreaks are detected along with their corresponding messages. These message patterns are then flagged as malicious, giving information about a given attack.</li><li><span style=\"font-weight: bold; \">SmartDefense Email IPS.</span> The messaging security program utilizes SmartDefense Email IPS to stop attacks targeting the messaging infrastructure. </li></ul>\r\n<h1 class=\"align-center\">What are Signal, Wire and LINE messenger security apps like ?</h1>\r\n<p class=\"align-left\">Secure private messenger is a messaging application that emphasizes the privacy and of users using encryption and service transparency. While every modern messenger system is using different security practices (most prominently SSL/HTTPS) - the difference between secure and classic messengers is what we don’t know in the scope of implementation and&nbsp; approach to user data. </p>\r\n<p class=\"align-left\">Message access control and secure messengers evolved into a distinct category due to the growing awareness that communication over the internet is accessible by third parties, and reasonable concerns that the messages can be used against the users.</p>\r\n<h1 class=\"align-center\">Why secure communication is essential for business?</h1>\r\n<p class=\"align-left\">In the context of business operation, communication is a vital element of maintaining an efficient and dynamic working process. It lets you keep everything up to date and on the same page. And since many things are going on at the same time - tools like messengers are one of the many helpers that make the working day a little more manageable.</p>\r\n<p class=\"align-left\">Some of the information, like employee and customer data, proprietary information, data directly linked to business performance or future projections, may be strictly under a non-disclosure agreement. Without proper text message authentication in information security or encryption, it remains vulnerable to exposure. The chances are slim, but the possibility remains. </p>\r\n<p class=\"align-left\">And there are people interested in acquiring that sensitive information, people who like to play dirty because getting a competitive advantage is a decent motivation to go beyond the law. And when private conversations leak, especially the business-related ones - the impact is comparable with the Titanic hitting an iceberg. </p>\r\n<p class=\"align-left\">Encrypted massages in messenger prevents this from happening.</p>\r\n<p class=\"align-left\">&nbsp;</p>","iconURL":"https://old.roi4cio.com/fileadmin/user_upload/icon_Messaging_Security.png","alias":"messaging-security"},"858":{"id":858,"title":"Secure File Sharing","description":" Secure file sharing is the process of sharing one or more files securely or privately.\r\nIt enables sharing files between different users/organizations confidentially and/or within a protected mode, secure from intruders or unauthorized users.\r\nSecure file sharing is also known as protected file sharing.\r\nSecure file sharing is generally performed by encrypting the file, either before sharing or when being transmitted over the network. This is done through an encryption algorithm. The file can be shared within a local network or over a standard Internet connection. Secure file sharing can also be done through a private network connection such as a VPN.\r\nMost file-sharing services or software enable secure file sharing by restricting access to the file, such as only granting authorized personnel rights to access, view and download the file.","materialsDescription":" <span style=\"font-weight: bold; \">What is file-sharing security?</span>\r\nFile sharing has grown in popularity and frequency as people work remotely and enterprises move to the cloud. However, any time employees use technology to share files between devices, there are security risks involved. File-sharing can introduce risks of malware infection, hacking, and loss or exposure of sensitive information. Without proper security measures in place, the benefits of file sharing can be significantly outweighed by the potential for exposing your company’s sensitive data to new security threats.\r\n<span style=\"font-weight: bold; \">What Are The Pros and Cons of File Sharing?</span>\r\nThere are a number of factors to keep in mind before you start actively file sharing.\r\n<span style=\"font-style: italic; \"><span style=\"font-weight: bold; \">Pros:</span></span>\r\n<ul><li>It allows you to transfer large files over a network connection.</li><li>It makes it easier to collaborate with other people across the globe.</li><li>It reduces the need to maintain a central file server that is always online.</li></ul>\r\n<span style=\"font-style: italic; \"><span style=\"font-weight: bold; \">Cons:</span></span>\r\n<ul><li>The amount of bandwidth required can be costly.</li><li>Hard to trace what happens to a file after it is shared publicly.</li><li>Higher risk of acquiring a virus or other type of malware from a remote file.</li></ul>\r\n<span style=\"font-weight: bold; \">What are file-sharing stats?</span>\r\nWhen the topic of file-sharing comes up, most people recall the days of tools like Napster which became popular methods for illegally transferring music content around the internet in the ’90s. Today, however, file sharing is a key function for many businesses and other use cases.\r\n<ul><li>39% of business data that is uploaded to the cloud is used for file-sharing purposes.</li><li>The average company shares files with over 800 different online domains, which includes partners and vendors.</li><li>About 60% of files uploaded to a file sharing service are never actually shared with other people and are instead used as a backup copy.</li><li>About 70% of shared files are spread to only internal users in an organization.</li></ul>\r\n<span style=\"font-weight: bold; \">Secure file-sharing for businesses</span>\r\nSome of the best practices when it comes to ensuring your file-sharing sessions are secure at all times.\r\n<ul><li>Pick a service that offers <span style=\"font-weight: bold; \">end-to-end encryption.</span> This protects you from external hackers and also prevents the host itself from viewing your data.</li><li>Always <span style=\"font-weight: bold; \">double-check permission settings.</span> Most services allow for a public sharing option, but that means that anyone with the right link can obtain your files.</li><li>Run <span style=\"font-weight: bold; \">audits on your files</span> to see who is accessing them. If a file is no longer needed, remove it from your cloud system entirely.</li></ul>\r\n<span style=\"font-weight: bold;\">What are the types of file sharing?</span>\r\n<span style=\"font-style: italic;\"><span style=\"font-weight: bold;\">File Transfer Protocol (FTP)</span></span>\r\nFTP was one of the first methods invented for moving data across networks and it remains very popular today thanks to its reliability and efficiency. FTP actions can be run through a command prompt window or a tool with a user interface. All it requires is for you to specify the source file you want to move and the destination where it should be placed.\r\n<ul><li><span style=\"font-weight: bold;\">Great for:</span> Large files, unusual file types, or legacy data.</li><li><span style=\"font-weight: bold;\">Example programs:</span> FileZilla, Telnet, WinSCP.</li></ul>\r\n<span style=\"font-style: italic;\"><span style=\"font-weight: bold;\">Peer to Peer (P2P)</span></span>\r\nThe purpose of a P2P file transfer is to remove the need for a central server that hosts the data. Instead, individual clients connect to a distributed network of peers and complete the file transfers over their own network connections. P2P might eventually be used to create an unstoppable TOR. Whether or not The Onion Router (TOR) is a truly P2P environment depends on many factors, but its popularity in creating a more secure online connection is unquestioned.\r\n<ul><li><span style=\"font-weight: bold;\">Great for:</span> Sharing files with a small group of people, files that are unavailable in public repositories.</li><li><span style=\"font-weight: bold;\">Example programs:</span> Limewire, Gnutella, BearShare.</li></ul>\r\n<span style=\"font-style: italic;\"><span style=\"font-weight: bold;\">Cloud Services</span></span>\r\nWith a cloud file sharing service, one user uploads their data to a central repository and then other users can download the files to their own devices. All data is hosted by a third party provider, although users can specify what types of permission levels to put on the files.\r\n<ul><li><span style=\"font-weight: bold;\">Great for:</span> Fast sharing of files, creating backups of data.</li><li><span style=\"font-weight: bold;\">Example programs:</span> Dropbox, Box, OneDrive, iCloud.</li></ul>\r\n<span style=\"font-style: italic;\"><span style=\"font-weight: bold;\">Email Providers</span></span>\r\nSome people don’t realize that email can actually function as a file transfer system. Every time you attach a document to an outgoing message, you are initiating a transfer of that data over the open internet.\r\n<ul><li><span style=\"font-weight: bold;\">Great for:</span> Small files, data that need explanation.</li><li><span style=\"font-weight: bold;\">Example programs:</span> Gmail, Outlook, Yahoo! Mail.</li></ul>\r\n<span style=\"font-style: italic;\"><span style=\"font-weight: bold;\">Removable Storage</span></span>\r\nWhen no network-based option will fulfill your needs, you can always rely on a physical drive to serve as your file transfer operation. This means you are literally copying data to a USB flash drive or external hard drive and plugging that device into the destination computer.\r\n<ul><li><span style=\"font-weight: bold;\">Great for:</span> Massive files, sensitive data.</li><li><span style=\"font-weight: bold;\">Example programs:</span> USB thumb drives or external hard drives.</li></ul>","iconURL":"https://old.roi4cio.com/fileadmin/user_upload/sharefiledocumentcopying-icon.png","alias":"secure-file-sharing"}},"branches":"Information Technology","companySizes":"1 to 50 Employees","companyUrl":"https://www.booleserver.com/","countryCodes":["USA"],"certifications":[],"isSeller":true,"isSupplier":true,"isVendor":true,"presenterCodeLng":"","seo":{"title":"Boole Server","keywords":"","description":"Boole Server is global provider of Enterprise Collaboration Solutions, customized for small and medium enterprises. Boole Server mission is to design and develop effective and innovative software solutions to guarantee maximum security of sensitive and confide","og:title":"Boole Server","og:description":"Boole Server is global provider of Enterprise Collaboration Solutions, customized for small and medium enterprises. Boole Server mission is to design and develop effective and innovative software solutions to guarantee maximum security of sensitive and confide","og:image":"https://old.roi4cio.com/uploads/roi/company/boole_server.png"},"eventUrl":"","vendorPartners":[],"supplierPartners":[],"vendoredProducts":[{"id":3971,"logoURL":"https://old.roi4cio.com/fileadmin/user_upload/boole_server.png","logo":true,"scheme":false,"title":"Boole Server BooleBox","vendorVerified":0,"rating":"0.00","implementationsCount":0,"suppliersCount":0,"supplierPartnersCount":0,"alias":"boole-server-boolebox","companyTitle":"Boole Server","companyTypes":["supplier","vendor"],"companyId":6162,"companyAlias":"boole-server","description":"<b>Sensitive information</b>\r\nSafeguarding your company's material assets is routine. However, protecting intangible assets is often overlooked. When it comes to security, everything should be archived in a space that can be accessed externally and internally in a controlled manner. With BooleBox, you can. Risk-free.\r\n<ul> <li>Guaranteed military encryption</li> <li>Multiple personal keys</li> <li>Advanced protection</li> </ul>\r\n<b>Secure exchange </b>\r\nToday, the job market is increasingly delocalized. Accessing information useful to your business, at any time and in any place, has become a necessity. Without having to compromise, BooleBox offers you a corporate file-sharing system that is fully protected against external attacks and internal theft. Accessibility is no longer a threat to your security.\r\n<ul> <li>Secure file-sharing systems</li> <li>Online editing and collaboration supports</li> <li>Reports and activity logs</li> </ul>\r\n<b>Protected mail</b>\r\nE-mails are a communication method with little security. To be able to use them daily, without making any changes to your routine nor compromising on maximum protection, try BooleBox. With the BooleBox e-mail encryption system, you can exchange sensitive information in encrypted mode and revoke access authorization even after sending.\r\n<ul> <li>Integrated e-mail encryption system</li> <li>Special plug-in that can also be installed on Outlook and Gmail</li> </ul>\r\n<b>Under control</b>\r\nEven the most simple of enterprises requires collaboration between different people. Data and documents are exposed to risk both externally and within a work group. However, with BooleBox, you can have maximum control of data and data access. A small choice that makes a big difference.\r\n<ul> <li>Controlled file classification</li> <li>Default access to work groups</li> </ul>\r\n<b>Solutions</b>\r\n<b>Guaranteed military grade encryption </b>\r\n256-bit AES military grade encryption standards adapted to protect top-secret files\r\n<b>Multiple personal keys</b>\r\nCreated and known only by you for unrivalled security\r\n<b>Secure sharing systems</b>\r\nSyncing between devices and encrypted email exchange \r\n<b>Controlled file classification</b>\r\nUse of tags to ensure everyone complies with your rules on protection\r\n<b>Advanced Protection</b>\r\nAnti screen capture, watermarks, time of use limitation and activity log\r\n<b>Online editing and collaboration</b>\r\nDirect management, organisation and collaboration in the cloud","shortDescription":"With BooleBox, data and information are truly secure because they are protected everywhere and everytime you use it","type":null,"isRoiCalculatorAvaliable":false,"isConfiguratorAvaliable":false,"bonus":100,"usingCount":13,"sellingCount":7,"discontinued":0,"rebateForPoc":0,"rebate":0,"seo":{"title":"Boole Server BooleBox","keywords":"","description":"<b>Sensitive information</b>\r\nSafeguarding your company's material assets is routine. However, protecting intangible assets is often overlooked. When it comes to security, everything should be archived in a space that can be accessed externally and internall","og:title":"Boole Server BooleBox","og:description":"<b>Sensitive information</b>\r\nSafeguarding your company's material assets is routine. However, protecting intangible assets is often overlooked. When it comes to security, everything should be archived in a space that can be accessed externally and internall","og:image":"https://old.roi4cio.com/fileadmin/user_upload/boole_server.png"},"eventUrl":"","translationId":3970,"dealDetails":null,"roi":null,"price":null,"bonusForReference":null,"templateData":[],"testingArea":"","categories":[{"id":24,"title":"DLP - Data Leak Prevention","alias":"dlp-data-leak-prevention","description":"Data leak prevention (DLP) is a suite of technologies aimed at stemming the loss of sensitive information that occurs in enterprises across the globe. By focusing on the location, classification and monitoring of information at rest, in use and in motion, this solution can go far in helping an enterprise get a handle on what information it has, and in stopping the numerous leaks of information that occur each day. DLP is not a plug-and-play solution. The successful implementation of this technology requires significant preparation and diligent ongoing maintenance. Enterprises seeking to integrate and implement DLP should be prepared for a significant effort that, if done correctly, can greatly reduce risk to the organization. Those implementing the solution must take a strategic approach that addresses risks, impacts and mitigation steps, along with appropriate governance and assurance measures.","materialsDescription":" <span style=\"font-weight: bold;\">How to protect the company from internal threats associated with leakage of confidential information?</span>\r\nIn order to protect against any threat, you must first realize its presence. Unfortunately, not always the management of companies is able to do this if it comes to information security threats. The key to successfully protecting against information leaks and other threats lies in the skillful use of both organizational and technical means of monitoring personnel actions.\r\n<span style=\"font-weight: bold;\">How should the personnel management system in the company be organized to minimize the risks of leakage of confidential information?</span>\r\nA company must have a special employee responsible for information security, and a large department must have a department directly reporting to the head of the company.\r\n<span style=\"font-weight: bold;\">Which industry representatives are most likely to encounter confidential information leaks?</span>\r\nMore than others, representatives of such industries as industry, energy, and retail trade suffer from leaks. Other industries traditionally exposed to leakage risks — banking, insurance, IT — are usually better at protecting themselves from information risks, and for this reason they are less likely to fall into similar situations.\r\n<span style=\"font-weight: bold;\">What should be adequate measures to protect against leakage of information for an average company?</span>\r\nFor each organization, the question of protection measures should be worked out depending on the specifics of its work, but developing information security policies, instructing employees, delineating access to confidential data and implementing a DLP system are necessary conditions for successful leak protection for any organization. Among all the technical means to prevent information leaks, the DLP system is the most effective today, although its choice must be taken very carefully to get the desired result. So, it should control all possible channels of data leakage, support automatic detection of confidential information in outgoing traffic, maintain control of work laptops that temporarily find themselves outside the corporate network...\r\n<span style=\"font-weight: bold;\">Is it possible to give protection against information leaks to outsourcing?</span>\r\nFor a small company, this may make sense because it reduces costs. However, it is necessary to carefully select the service provider, preferably before receiving recommendations from its current customers.\r\n<span style=\"font-weight: bold;\">What data channels need to be monitored to prevent leakage of confidential information?</span>\r\nAll channels used by employees of the organization - e-mail, Skype, HTTP World Wide Web protocol ... It is also necessary to monitor the information recorded on external storage media and sent to print, plus periodically check the workstation or laptop of the user for files that are there saying should not.\r\n<span style=\"font-weight: bold;\">What to do when the leak has already happened?</span>\r\nFirst of all, you need to notify those who might suffer - silence will cost your reputation much more. Secondly, you need to find the source and prevent further leakage. Next, you need to assess where the information could go, and try to somehow agree that it does not spread further. In general, of course, it is easier to prevent the leakage of confidential information than to disentangle its consequences.","iconURL":"https://old.roi4cio.com/fileadmin/user_upload/icon_Data_Leak_Prevention.png"}],"characteristics":[],"concurentProducts":[],"jobRoles":[],"organizationalFeatures":[],"complementaryCategories":[],"solutions":[],"materials":[],"useCases":[],"best_practices":[],"values":[],"implementations":[]}],"suppliedProducts":[{"id":3971,"logoURL":"https://old.roi4cio.com/fileadmin/user_upload/boole_server.png","logo":true,"scheme":false,"title":"Boole Server BooleBox","vendorVerified":0,"rating":"0.00","implementationsCount":0,"suppliersCount":0,"supplierPartnersCount":0,"alias":"boole-server-boolebox","companyTitle":"Boole Server","companyTypes":["supplier","vendor"],"companyId":6162,"companyAlias":"boole-server","description":"<b>Sensitive information</b>\r\nSafeguarding your company's material assets is routine. However, protecting intangible assets is often overlooked. When it comes to security, everything should be archived in a space that can be accessed externally and internally in a controlled manner. With BooleBox, you can. Risk-free.\r\n<ul> <li>Guaranteed military encryption</li> <li>Multiple personal keys</li> <li>Advanced protection</li> </ul>\r\n<b>Secure exchange </b>\r\nToday, the job market is increasingly delocalized. Accessing information useful to your business, at any time and in any place, has become a necessity. Without having to compromise, BooleBox offers you a corporate file-sharing system that is fully protected against external attacks and internal theft. Accessibility is no longer a threat to your security.\r\n<ul> <li>Secure file-sharing systems</li> <li>Online editing and collaboration supports</li> <li>Reports and activity logs</li> </ul>\r\n<b>Protected mail</b>\r\nE-mails are a communication method with little security. To be able to use them daily, without making any changes to your routine nor compromising on maximum protection, try BooleBox. With the BooleBox e-mail encryption system, you can exchange sensitive information in encrypted mode and revoke access authorization even after sending.\r\n<ul> <li>Integrated e-mail encryption system</li> <li>Special plug-in that can also be installed on Outlook and Gmail</li> </ul>\r\n<b>Under control</b>\r\nEven the most simple of enterprises requires collaboration between different people. Data and documents are exposed to risk both externally and within a work group. However, with BooleBox, you can have maximum control of data and data access. A small choice that makes a big difference.\r\n<ul> <li>Controlled file classification</li> <li>Default access to work groups</li> </ul>\r\n<b>Solutions</b>\r\n<b>Guaranteed military grade encryption </b>\r\n256-bit AES military grade encryption standards adapted to protect top-secret files\r\n<b>Multiple personal keys</b>\r\nCreated and known only by you for unrivalled security\r\n<b>Secure sharing systems</b>\r\nSyncing between devices and encrypted email exchange \r\n<b>Controlled file classification</b>\r\nUse of tags to ensure everyone complies with your rules on protection\r\n<b>Advanced Protection</b>\r\nAnti screen capture, watermarks, time of use limitation and activity log\r\n<b>Online editing and collaboration</b>\r\nDirect management, organisation and collaboration in the cloud","shortDescription":"With BooleBox, data and information are truly secure because they are protected everywhere and everytime you use it","type":null,"isRoiCalculatorAvaliable":false,"isConfiguratorAvaliable":false,"bonus":100,"usingCount":13,"sellingCount":7,"discontinued":0,"rebateForPoc":0,"rebate":0,"seo":{"title":"Boole Server BooleBox","keywords":"","description":"<b>Sensitive information</b>\r\nSafeguarding your company's material assets is routine. 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By focusing on the location, classification and monitoring of information at rest, in use and in motion, this solution can go far in helping an enterprise get a handle on what information it has, and in stopping the numerous leaks of information that occur each day. DLP is not a plug-and-play solution. The successful implementation of this technology requires significant preparation and diligent ongoing maintenance. Enterprises seeking to integrate and implement DLP should be prepared for a significant effort that, if done correctly, can greatly reduce risk to the organization. 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The key to successfully protecting against information leaks and other threats lies in the skillful use of both organizational and technical means of monitoring personnel actions.\r\n<span style=\"font-weight: bold;\">How should the personnel management system in the company be organized to minimize the risks of leakage of confidential information?</span>\r\nA company must have a special employee responsible for information security, and a large department must have a department directly reporting to the head of the company.\r\n<span style=\"font-weight: bold;\">Which industry representatives are most likely to encounter confidential information leaks?</span>\r\nMore than others, representatives of such industries as industry, energy, and retail trade suffer from leaks. Other industries traditionally exposed to leakage risks — banking, insurance, IT — are usually better at protecting themselves from information risks, and for this reason they are less likely to fall into similar situations.\r\n<span style=\"font-weight: bold;\">What should be adequate measures to protect against leakage of information for an average company?</span>\r\nFor each organization, the question of protection measures should be worked out depending on the specifics of its work, but developing information security policies, instructing employees, delineating access to confidential data and implementing a DLP system are necessary conditions for successful leak protection for any organization. Among all the technical means to prevent information leaks, the DLP system is the most effective today, although its choice must be taken very carefully to get the desired result. So, it should control all possible channels of data leakage, support automatic detection of confidential information in outgoing traffic, maintain control of work laptops that temporarily find themselves outside the corporate network...\r\n<span style=\"font-weight: bold;\">Is it possible to give protection against information leaks to outsourcing?</span>\r\nFor a small company, this may make sense because it reduces costs. However, it is necessary to carefully select the service provider, preferably before receiving recommendations from its current customers.\r\n<span style=\"font-weight: bold;\">What data channels need to be monitored to prevent leakage of confidential information?</span>\r\nAll channels used by employees of the organization - e-mail, Skype, HTTP World Wide Web protocol ... It is also necessary to monitor the information recorded on external storage media and sent to print, plus periodically check the workstation or laptop of the user for files that are there saying should not.\r\n<span style=\"font-weight: bold;\">What to do when the leak has already happened?</span>\r\nFirst of all, you need to notify those who might suffer - silence will cost your reputation much more. Secondly, you need to find the source and prevent further leakage. Next, you need to assess where the information could go, and try to somehow agree that it does not spread further. In general, of course, it is easier to prevent the leakage of confidential information than to disentangle its consequences.","iconURL":"https://old.roi4cio.com/fileadmin/user_upload/icon_Data_Leak_Prevention.png"}],"characteristics":[],"concurentProducts":[],"jobRoles":[],"organizationalFeatures":[],"complementaryCategories":[],"solutions":[],"materials":[],"useCases":[],"best_practices":[],"values":[],"implementations":[]}],"partnershipProgramme":null}},"aliases":{},"links":{},"meta":{},"loading":false,"error":null},"implementations":{"implementationsByAlias":{},"aliases":{},"links":{},"meta":{},"loading":false,"error":null},"agreements":{"agreementById":{},"ids":{},"links":{},"meta":{},"loading":false,"error":null},"comparison":{"loading":false,"error":false,"templatesById":{},"comparisonByTemplateId":{},"products":[],"selectedTemplateId":null},"presentation":{"type":null,"company":{},"products":[],"partners":[],"formData":{},"dataLoading":false,"dataError":false,"loading":false,"error":false},"catalogsGlobal":{"subMenuItemTitle":""}}