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These platforms have their uses, but are limited in breadth of functionality. Best event management system is <span style=\"font-weight: bold; \">all-in-one event management software</span>, which serves as a one-stop shop for all of an event organizer’s needs. This type of software is sometimes called “event success software” or an “events cloud.”\r\n<p class=\"align-left\"><span style=\"color: rgb(97, 97, 97); \">Events are becoming more prevalent than ever and event management software is what is allowing them to do so. <span style=\"font-weight: bold; \">Today’s event management platform:</span></span></p>\r\n<ul><li><span style=\"color: rgb(97, 97, 97); \">Fulfills a wide range of functions such as event registration, event marketing and reporting.</span></li><li><span style=\"color: rgb(97, 97, 97); \">Drives event success for a variety of B2B and B2C events.</span></li><li><span style=\"color: rgb(97, 97, 97); \">Helps event organizers save time, save money, increase security and reduce event headaches thanks to a structure that is seamlessly integrated from end-to-end.</span></li><li><span style=\"color: rgb(97, 97, 97); \">Should be reliable easy-to-use, come with a dedicated customer success team and should measurably impact your event goals.</span></li><li><span style=\"color: rgb(97, 97, 97); \">And should be sold as a complete product, not a series of add-ons.</span></li></ul>\r\nThe most common event management applications are event schedule planning; customized event website creation; online event registration platforms; ticketing and delegate management including online payment; event budgeting; lead retrieval; event venue booking software; procurement, sourcing, and RFPs event marketing; event networking for attendee engagement; content management including abstract and/or paper management, reviewing, program development and publishing; exhibition management including floor planning, booking and billing; on-site operations including registration, badges, and networking; audience response solutions, live slide sharing and second-screen tools as live polls, Q+A, etc. \r\n\r\n","materialsDescription":"<h1 class=\"align-center\"><span style=\"font-weight: bold; \">Why Use Event Management Software?</span></h1>\r\n<p class=\"align-left\">What are the benefits of an event management software? These solutions can streamline or automate the back office processes in running an event. From pre-event, event and to post-event, these solutions provide efficiency, accuracy and cost savings. Here are the main benefits:</p>\r\n<ul><li><span style=\"font-weight: bold; \">Consolidate different teams</span></li></ul>\r\nEvents software systems provide a single platform that coordinates the tasks and activities, not just of the event team, but of your various teams, including sales &amp; marketing, logistics, accounting and travel management. It makes it easy to associate the different but connected items across your organization. A change in one item, for example, can trigger alerts on related items ensuring everyone has the latest information. A shift in venue, increase in attendance, change in menu, etc. are cases that require quick coordination among teams.\r\n<ul><li><span style=\"font-weight: bold; \">Lower overheads</span></li></ul>\r\nWith across and top-down visibility on your event operations, it is easy to control expenses and keep to budget caps leading to savings and higher returns. Likewise, event management services are good at automating certain event management processes, thereby, you cut down on time spent in completing tasks. This can translate to reduced staff time. Moreover, a small team can perform multiple tasks with the aid of a good event solution. Tools like coding-free event web builder, self-service online registration, autoresponders and data management perform some of the most time-consuming back office processes in organizing events, freeing you from soliciting additional contractors.\r\n<ul><li><span style=\"font-weight: bold; \">Smooth workflows in the entire event lifecycle</span></li></ul>\r\nSome event software programs solutions help you from planning to promotion to on-site operation and to post-event evaluation. They feature tools for event management, event marketing and post-analytics reporting and survey mechanism. Many of these tools ease out off your shoulder the traditional burden of building your database. Online registration, for example, allows participants enter their details instead of you. The database can be sorted differently, too, for targeted email marketing.\r\n<ul><li><span style=\"font-weight: bold; \">More focused event marketing</span></li></ul>\r\nCritical to the success of your event is a long-term promotion. Months (or even years) before the event, the solution, depending on its sophistication, can help you aggregate social media mentions, online communities, mailing lists, media and blog placements, etc. so you can start engaging potential participants. Some event management packages provide communication channels to get prospects’ feedback or questions or build a mailing list for staggered and targeted email marketing stages leading to the event date.\r\n<ul><li><span style=\"font-weight: bold; \">Efficient data management</span></li></ul>\r\nWith a single database event management software solutions can collate online registration details, sort them for various email marketing campaigns and run real-time and post-event analytics for insights. A centralized database also means various users are accessing the same latest data, eliminating misinformation. Different parties are quickly notified of changes in the database like number of participant, venue, programme, etc. Documents and reports are likewise updated and consistent throughout the organization. ","iconURL":"https://old.roi4cio.com/fileadmin/user_upload/icon_Event_Management_Tools.png","alias":"event-management-tools"},"864":{"id":864,"title":"Virtual Event Platforms","description":" Virtual events are on the rise. As technology progresses, it has made it possible for companies to host amazing online events - ones that even rival in-person versions. This has led to many benefits for both event planners and attendees alike.\r\nA virtual event, also known as an online event, is an interactive gathering that happens on the internet. Unlike in-person events, virtual ones aren't restricted to a single location. A remote attendee can join and participate from anywhere in the world, given he or she has access to the web.\r\nSome events are completely virtual and every guest attends sessions from the comfort of their own home, favorite coffee shop, or wherever they might be. Others have both in-person and virtual components. Some attendees visit the actual event location and others stream the festivities from their computer.\r\nThere are many reasons why virtual events are valuable. First off, virtual events allow the individuals or companies hosting them to reach a wider audience. Were you to host your event in New York City, for example, not every person in your audience would be able to attend due to the cost of travel. With a virtual event, travel isn't an issue.\r\nIn general, virtual events are also much cheaper to put on. Event planners don't have to book a giant venue or hire a bunch of temporary staff. These cost savings can then be passed on to each virtual attendee in the form of lower ticket prices.\r\nLastly, virtual events are extremely measurable. Companies can easily learn which sessions were the most popular, how many people attended, where those attendees live, how they paid for their tickets, and much more. Just about every attendee action can be easily tracked and analyzed. This information can then be used to improve event strategy.","materialsDescription":" <span style=\"font-weight: bold; \">What is a virtual event?</span>\r\nIn an industry with lots of jargon and acronyms flying about, it’s easy to become bamboozled by terminology. However, in the case of virtual events, there’s little room for ambiguity – they are as they sound – events that take place completely online. Supported by specialist AV technology, virtual events negate the need for a physical location and work to bring people together virtually from across the world. Whilst a virtual event can’t replace the power and value of in-person interactions, they’re an effective tool that can be an engaging and immersive alternative to delivering business content and information.\r\n<span style=\"font-weight: bold; \">How many people can attend a virtual event?</span>\r\nVirtual events have the capacity to facilitate large audience numbers: from hundreds of thousands to thousands, hundreds or smaller groups. Understanding, from the outset, what you want to achieve from your event and the complexity of the program, will provide a good guide to how many attendees should be invited.\r\n<span style=\"font-weight: bold; \">How do attendees gain access to a virtual event?</span>\r\nIn theory, this is an easy one to answer: attendees will receive an invite with access details, which will allow them to enter the virtual event on the date and time outlined. However, before this happens, there are some important things for you to consider first, including:\r\n<ul><li>Are you charging an entry fee for the event?</li><li>Will the event be live, on-demand or a combination of the two?</li><li>How will you market your event, so your audience knows it’s taking place and want to be part of it?</li><li>Is your audience tech-savvy? Might they need a pre-event virtual guide/tour, so they are familiar with how to join and the features of a virtual event set up?</li></ul>\r\nHaving questions like these answered will define the platform required, help maximize attendance and optimize your delegates overall experience of the virtual event offering.\r\n<span style=\"font-weight: bold; \">What are the main benefits of a virtual event?</span>\r\n<ul><li><span style=\"font-weight: bold; \">Scope:</span> Whilst not all events will suit a virtual treatment, many programs can be adapted into a digital format. It really comes down to your objectives and whether or not these can be achieved through holding an online event.</li><li><span style=\"font-weight: bold; \">Accessibility:</span> Expand the reach of your brand without the need for travel. Not only can virtual events connect you with a global audience in real-time, but with event recording, event content can be made available on-demand; providing more opportunities for people to consume your content at a time that suits their schedule best. What’s more, all that attendees and speakers need to attend/talk is a computer, laptop, or mobile device and a good, reliable internet connection.</li><li><span style=\"font-weight: bold; \">Engagement:</span> In-person events are unrivaled in their ability to engage and facilitate real human-to-human connections through creative interactions. For this reason, you might be concerned that virtual events can’t engage audiences. Whilst there’s no escaping the fact that there are limitations vs face-to-face meetings, there are lots of potentials to mix rich content with live polling, Q&amp;As and whiteboards to keep engagement levels high throughout sessions. Social media can also be employed as a great engagement tool – use event hashtags, encourage attendees to post images of their highlights from the event, and get imaginative with other ways a sense of community can be created via social channels.</li><li><span style=\"font-weight: bold; \">Multiple or Single Content Experiences:</span> As with physical events, virtual events offer the opportunity to run multiple content streams concurrently; allowing different speakers to host sessions simultaneously and giving attendees the option to select sessions most relevant to them. If this isn’t required for your event, then a multiple single content experience may be a better fit.</li><li><span style=\"font-weight: bold; \">Networking:</span> While there’s no escaping the fact that in-person events are the most conducive way to network and make meaningful business connections, networking can still be factored into a virtual event program. Give attendees the chance to schedule one-on-one time or assemble into group breakouts, where they can speak to each other, your team, sponsors or speakers over the internet. A range of tools can be used to ensure attendees can leverage the best from their interactions.</li><li><span style=\"font-weight: bold; \">Insight:</span> The metrics and data insights that can be captured from virtual event platforms can help measure ROI and success against pre-defined KPIs. Information derived can be used to articulate if your event was successful and to influence future event decision making.</li></ul>\r\n<span style=\"font-weight: bold; \">Is there a potential to incorporate sponsorship?</span>\r\nYes. Virtual event spaces, presentations and other assets can be customised to reflect your branding and the branding of any sponsors you may partner with. This maximises brand exposure and maintains a sponsor revenue stream coming into your event.\r\n<span style=\"font-weight: bold;\">Can virtual events be used as part of a hybrid event strayegy?</span>\r\nAbsolutely. Incorporating virtual events with a holistic approach can be a good way to enhance your existing event strategy. Integrating virtual events into your wider events and meetings program will give you an additional tool to utilize alongside your live events; extending reach and engagement with your audience further.","iconURL":"https://old.roi4cio.com/fileadmin/user_upload/1999104__1_.png","alias":"virtual-event-platforms"}},"companyUrl":"https://godreamcast.com/","countryCodes":["IND"],"certifications":[],"isSeller":true,"isSupplier":false,"isVendor":true,"presenterCodeLng":"","seo":{"title":"Dreamcast","keywords":"","description":"<p><span>What is Dreamcast?Dreamcast is a premier event technology suite with over 12 years of industry expertise, having successfully delivered 5,000+ events to over 1,000 global clients. 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