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Output Management Tools

Output Management Tools

Output Management is a technology that provides the ability to capture, organize, format and distribute data and documents that are created by a line of business applications and ERP systems. Output management systems reduce or eliminate printing costs by using digital output channels. Using a point-and-click designer interface, standard output is automatically converted into more attractive, functional, and efficient electronic documents, which can then be intelligently distributed over a variety of delivery channels including print, fax, email, web or document management archive.

Output management solutions enable your organization to efficiently and cost-effectively manage high-volume business document distribution. You can deliver business-critical information from virtually any source to any destination across your distributed enterprise.

Industry studies have found that companies spend between 2 – 6 percent of their revenues producing paper-based information. Even in organizations with better control of printing costs, far too many resources are spent in creating, copying, shipping, bursting, delivering, and storing paper output. Most companies have multiple-output systems and numerous redundant printers, making it impossible to ensure that critical documents reach their intended destination in a timely manner.

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J2 Global eFax

F.A.Q. about Output Management Tools

What is output management?

Output management systems helps companies manage the entire process of creating, designing, and delivering all of the information to be sent from ERPs or other IT systems, generally with much greater efficiency than alternate methods. An output management system enables companies to send the right information, in the right format and design, to the right recipient and any given time.

Many companies choose just to use their default ERP output solution. However, these default tools are often very inflexible and can be difficult to maintain in a competitive and international market. Some ERPs offer fragmented solutions for each type of output format which is often costly and time-consuming to support.

What are the benefits of using an output management system?

By using an advanced output management system like InterForm, a company can centralize its output from a diverse collection of devices and platforms, eliminate duplicated workflows, and accommodate both customer demands and industry regulations.

With OMS you Can:

  • Create customer-facing documents with unique designs;
  • Generate informative, structured, and branded documents and reports;
  • Form customer-specific messaging and product information;
  • Eliminate printing and shipping costs by delivering and distributing data electronically;
  • Raise the level of service and support with a wide range of smart document features.

Output management combines distribution features with a wide variety of output channels allowing you to manage everything from label and laser printing to sending faxes and emails. It’s fully customizable, so you set the standards, choose the rules, and set the conditions for your specific workflow.